Tag Archives: notary public

How to be a Notary Public?

You made it out of law school, hurdled the bar review, and just passed the Bar! Yay, Congratulations!

If you are contemplating on engaging in private practice, it may be essential and convenient (although not compulsory) to be commissioned as a notary public. (Some lawyers working in the government may not be commissioned as a notary public. Note also that in the present rules, only lawyers can be commissioned as Notary Public.)

A.M. No. 02-8-13-SC provides for the Rules on Notarial Practice. But allow me to break the process down for you and cite the requirements you need to comply with before you are commissioned by the proper court as a certified Notary Public.

Note: I will speak based on my own experience.

PROCESS:

  1. Prepare your petition.

-pm me for sample form or simply follow Rule III, Sec 2 (A) of the Rules

  1. Your petition must be verified (accompanied by a verification and certification)

-it must be notarized by a notary public

  1. Prepare and mark the following appendices:
Annex A, A1, and A2

 

Three (3) passport size photos

– light background

-not retouched

-sign your name at the bottom of the photographs

Annex B

 

Certificate of Membership in the Philippine Bar
Annex C Certificate of good standing from the IBP (your chapter)

HOW TO CLAIM:

–          You will go to the IBP office of your respective chapter

–          Bring and present to the person-in-charge your Official Receipt (the one given to you by the IBP personnel upon payment of your membership fee during your clearance at the Supreme Court)

–          Pay your mortuary fee as quoted to you by the IBP person-in-charge

Annex D Attach the following Official Receipts

·         IBP official receipt (P1.200)

·         Supreme Court Official Receipt for:

-Bar admission fee

-Bar-Cert/membership

(P3,600)

Annex E Professional Tax Receipt

–          Secure your PTR from the City or municipality where you intend to practice (P300)

Note: there is still another annex you have to include, which you will acquire later… I am simply walking you through the step-by-step process

  1. Make five (5) photocopies of the aforementioned
  2. Submit it (the original and the photocopies) to the court having proper jurisdiction, that is, the court having jurisdiction over the place you intend to practice in (In my case, I filed it before the multiple sala court which thereafter raffled it to the proper court)
  3. Upon submission, the person-in-charge will check the petition and the annexes, after which, you will be asked to pay to the cashier the fee for the application for notarial commission, (I was asked to pay P1532 and P468)
  4. Continue to attach the following annexes AND DON’T FORGET TO MAKE THE SAME NUMBER OF PHOTOCOPIES AS YOU DID PREVIOUSLY
ANNEX F OFFICIAL RECEIPTS FOR THE APPLICATION FOR NOTARIAL COMMISSION ISSUED BY THE COURT (the one mentioned in #6 above)
ANNEX G NBI CLEARANCE
  1. AWAIT THE SUMMONS TO BE SENT OUT TO YOU FOR YOUR HEARING
  2. Attend the hearing
  1. Granting that the court has found you worthy of its grace and knighted you an elite and noble notary public (lol), the Court will issue to you the following:
  • A certification of your commission as notary public
  • A copy of your oath of office, which you will sign upon receipt
  • An order stating that a Certificate of Authorization to purchase a notarial seal be issued to you
  • The Certificate of Authorization to purchase Notarial Seal

-you will present this to the accredited establishment that will create your seal

-this certificate of authorization has an expiry date, so take note thereof

  • another document will be issued to you. This is the one which you will surrender to the accredited establishment that will create your seal.

It will take a few weeks for your seal to be made. Mine took around 2 weeks and cost me P4500.

  1. Once done, you present to the court an impression of your seal.
  1. BUYING YOUR NOTARIAL REGISTER

-I got mine from the Office of the Court Administrator (the building next to the Supreme Court) for P1200

-You can opt to have a notarial register made as my friends did.

Hope this helps.

-atty. J